Module 5: Gusto HR System — Payroll, Benefits & HR Processes

Gusto HR System: Your HR Command Center

Gusto is our HR and payroll platform. Everything related to your employment — your pay, your benefits, your time off, your tax documents — lives in Gusto. You need to know how to use it.

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Getting Started in Gusto

• You will receive a Gusto invitation email on your first day — complete your profile immediately

• Set up direct deposit — this is how you get paid

• Review and complete all onboarding documents in Gusto within 48 hours

• Download the Gusto mobile app for easy access

Time Tracking

All time must be tracked accurately in Gusto. Clock in when you arrive and clock out when you leave — no exceptions.

• Clock in within 5 minutes of your scheduled start time

• Clock out accurately — do not round up or down

• If you forget to clock in or out, notify your Director immediately — do not wait

• Overtime must be pre-approved by your Director

• Working off the clock is prohibited and a violation of labor law

Payroll Schedule

• Pay periods are bi-weekly (every two weeks)

• Payday is every other Friday via direct deposit

• Review your pay stub in Gusto every pay period

• Report any payroll discrepancies to your Director within 3 business days

PTO and Leave Requests

All time-off requests must be submitted through Gusto at least 2 weeks in advance for planned absences. Emergency absences must be reported to your Director by phone — not text — at least 2 hours before your shift.

• PTO accrual begins after 90-day probationary period

• Full-time employees accrue 40 hours PTO per year

• Sick leave is separate from PTO — see your offer letter for details

• Florida FMLA provisions apply after 12 months of employment

Benefits Enrollment

Benefits enrollment is completed through Gusto during your first 30 days of employment. Available benefits include health insurance options, dental, vision, and the CDA Scholarship program (Peas in a Pod covers your CDA coursework costs).